Check Out Policies
Policies for:
Students
Eligibility
Library checkout privileges are provided to all enrolled students. Students who are not enrolled, but need access to library materials in order to complete a degree may receive an extension of checkout privileges. The student's advisor must request the extension by completing the Request extension of HuskyNet and Library accounts. E-mail any questions to circulation@stcloudstate.edu. For HuskyNet login assistance, please contact the HelpDesk. Extension requests are usually granted for one semester at a time and will include access to HuskyNet resources (e-mail, web/file space, online library databases, campus network, etc.).
Loan Period
The normal loan period is 28 days for books and 3 days for equipment or non-print media. Graduate students may borrow books for 56 days. The loan period for interlibrary loan materials is determined by the lending library.
Item Limit
Undergraduate students may have 25 items checked out at a time. Graduate students may have 50 items checked out a time. Within these total limits, students can have no more than 5 VHS tapes, 5 DVDs, 1 study room, and 1 of each equipment type (e.g. laptop, digital camera, etc.).
Student Responsibility
Students are responsible for returning library materials by their due dates, regardless of whether a notice was received. Students may check their own library record at any time for due dates by clicking on View/Renew Items under Quick Links. The User ID/Barcode is on the back of the student's Campus Card. In most cases, the password is the student's last name.
Notices
E-mail notices are sent as a courtesy. No paper notices are mailed. Non-receipt of a notice does not release you from your obligation to return items by their due dates.
Delinquencies
Late fines are applied to equipment and laptops that are overdue. If an overdue item is not returned after notices are sent, the patron is billed replacement and processing charges; replacement cost is determined by the item and the processing charge is $10 per item. Delinquency charges for Interlibrary Loan materials are determined by the lending library. Charges of $60 or more will result in loss of all library privileges until the charges have been paid or the items have been returned and associated charges have been removed. Late fines will be transferred to the SCSU Business Office, AS 122, as soon as they are finalized. All outstanding balances must be paid at the St. Cloud State University Business Office in order to request transcripts, register for or drop classes, receive grades or graduate. Unpaid charges will ultimately be forwarded to a collection agency.
Renewals
St. Cloud State University books can be renewed by clicking on View/Renew Items under Quick Links. For Interlibrary Loan materials, patrons may send a renewal request to the lending library by clicking on View/Renew Items, then clicking on "ILL Requests" to view the list of loaned items. The lending library decides whether or not to grant an Interlibrary Loan renewal. Renewals may be permitted on other library items, according to item type.
Faculty and Staff
Loan Period
The normal loan period for books is 16 weeks for St. Cloud State University faculty and staff. However, books may be recalled at any time after 28 days. Videos circulate for a maximum of 21 days for St. Cloud State University faculty and staff. The loan period for Interlibrary Loan materials is determined by the lending library.
Item Limit
St. Cloud State University faculty and staff may have up to 150 library items checked out at a time.
Notices
Notices are sent as a courtesy via e-mail. No paper notices are mailed. Faculty and staff may check their own library record at any time for due dates by clicking on View/Renew Items under Quick Links. The User ID/Barcode is on the back of the faculty or staff member's Campus Card. In most cases, the password is the faculty or staff member's last name.
Delinquencies
If an overdue item is not returned after notices are sent, the patron is billed replacement cost, based on the item. Delinquency charges for Interlibrary Loan materials are determined by the lending library. Charges of $200 or more will result in loss of all library privileges until the charges have been paid or the items have been returned and associated charges have been removed. If the faculty or staff member fails to return the item within 30 days after being billed for replacement costs, Circulation will notify the Dean of LRS and provide the necessary information about the item and replacement costs. The Dean of LRS will then contact the individual or individual's Dean or supervisor about the item.
Renewals
At least one renewal is allowed on everything except Reserve items, as long as another patron has not requested the item. St. Cloud State University books can be renewed by clicking on View/Renew Items under Quick Links. For Interlibrary Loan materials, patrons may send a renewal request to the lending library by clicking on View/Renew Items, then clicking on "ILL Requests" to view the list of loaned items. The lending library decides whether or not to grant an Interlibrary Loan renewal.
Alumni and Community Patrons
(including current Faculty, Staff and Students from other MnPALS libraries)
For more precise details of the library's circulation policies, contact the Circulation Desk at 320-308-3083 or circulation@stcloudstate.edu.Who is eligible for a Community Patron Account?
Minnesota residents, including St. Cloud State University alumni, upon presenting a current Minnesota driver's license or state ID and completion of the Barcode Application will have a barcode placed on their ID. Current Faculty, Staff and Students from other MnPALS libraries may use their Campus ID to receive community patron privileges.
Loan Period
The normal loan period is 28 days for books. The loan period for interlibrary loan materials is determined by the lending library.
Item Limit
Alumni and community patrons may have up to 10 items checked out at a time.
Patron Responsibility
Patrons are responsible for returning library materials by their due dates, regardless of whether a notice was received. Patrons may check their own library record at any time for due dates by clicking on View/Renew Items under Quick Links.
Notices
Notices are sent as a courtesy via e-mail. No paper notices are mailed. Non-receipt of a notice does not release you from your obligation to return items by their due dates.
Delinquencies
If an overdue item is not returned after notices are sent, the patron is billed replacement and processing charges; replacement cost is determined by the item and the processing charge is $10 per item. Delinquency charges for Interlibrary Loan materials are determined by the lending library. Charges of $60 or more will result in loss of all library privileges until the charges have been paid or the items have been returned and associated charges have been removed. Replacement charges will be transferred 7 days after the Bill for Replacement is mailed. All outstanding balances must be paid at the St. Cloud State University Business Office. Unpaid charges will ultimately be forwarded to a collection agency and may be recovered from state tax refunds.
Renewals
At least one renewal is allowed on everything, as long as another patron has not requested the item. St. Cloud State University books can be renewed by clicking on View/Renew Items under Quick Links. For Interlibrary Loan materials, patrons may send a renewal request to the lending library by clicking on View/Renew Items, then clicking on "ILL Requests" to view the list of loaned items. The lending library decides whether or not to grant an Interlibrary Loan renewal.
