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RefWorks Help

What is RefWorks? What is Write-N-Cite?

RefWorks is a web-based software that helps you create bibliographies in any format (MLA, APA, Chicago, etc.). You can export citations from library databases (MultiSearch, Academic Search Premier) into RefWorks; then RefWorks will create your bibliography in seconds.

Write-N-Cite is a small utility program (Windows and Macintosh) that helps create in-text citations as well as a bibliography as you write your paper. (Note: You need to download Write-N-Cite on your local computer.) It works well for large projects such as 20+ page papers.

With Write-N-Cite, you can cite references from RefWorks within a manuscript with the click of a button. Write-N-Cite places temporary citation placeholders as you are typing your manuscript and will generate your bibliography and in-text citations when you have completed your paper. Write-N-Cite installs a button on your desktop as well as an Add-in to your Word toolbar.

Write-N-Cite III for Windows (Beta Version) is now available to all Windows users. It is compatible with MS Vista and Word 2007 as well as XP and Word 2003. Click here for information on how to install and use Write-N-Cite III (Beta Version).

Note: Check Citation Styles (APA, MLA, etc.) for more information about citing styles.

Create an Account

You must set up your individual account from an IP authenticated, on-campus computer. From an on-campus computer, go to http://www.refworks.com/refworks/.

Click the link that says Sign Up for an Individual Account and follow the steps as directed.

RefWorks account sign up

Remember your login name and password! They do not need to be the same as your HuskyNet account however, you must use your SCSU email address when you set up your account. You will receive a confirmation email (from info@refworks.com) with your RefWorks login name, password, and the SCSU group code. 

Note: You will need to use the group code (RWStCloudSU) to access your RefWorks account from off campus.

Log In

To start using RefWorks, go to http://www.refworks.com/refworks, and log in using your login name and password. When logging in from off campus, first click Login using your Group Code (RWStCloudSU).

Log in box Group code

Note: RefWorks does not change when you change your Huskynet, so your password may be an older password than you are currently using.

Learn to use RefWorks: Tutorials

Use RefWorks: Export Citations from Library Databases

Most of the library's article databases can export citations directly to RefWorks (ERIC, PsycInfo, etc.) See Database Services Supported for a complete list. Direct export allows you to move citations directly from the databases into your RefWorks account.
Note: A few databases do not support direct export to RefWorks; see Exporting from a Data Service.

Cambridge Scientific Abstracts - CSA Illumina databases

Examples: ERIC, PsychInfo, MLA International Bibliography, Criminal Justice Abstracts, EconLit, Philosopher's Index, Music Literature (RILM), Social Services Abstracts, Sociological Abstracts

To add articles from a CSA Illumina database:

  1. Go to the Library homepage. Under Library Search, click first on the Articles and databases tab and then All Databases. Choose a database you want to search from the A-Z list. 
  2. Type in keywords and search for articles.
  3. Select articles you want to save in RefWorks using the checkboxes in the left column.
  4. Click the RefWorks logo or the RefWorks link in the top tool bar.Click the checkboxes at left to
  5. Enter your log-in name and password or click the Export to RefWorks button.
  6. RefWorks will open. Log in and your citations will go into your RefWorks account as Last Imported Folder, where you can add them to folders, create a bibliography, etc.

Tip: RefWorks uses pop-up windows. You may have to disable your pop-up blockers or manually allow pop-ups from RefWorks.

Academic Search Premier

To add articles from Academic Search Premier:

  1. Go to the Library homepage. Under Library Search, click on the Articles and databases tab.
  2. Type keywords into the search box to find articles.
  3. Select articles you want to save in RefWorks by clicking "Add to folder" underneath the article citation.
  4. When you are finished selecting articles, click Folder View under Folder has items on the right-hand side of the page.
    FolderView
  5. Select the item(s) you want to export to RefWorks by checking the box next to the item.
  6. Click on the Export icon.
    ExportIcon
  7. Select Direct Export to RefWorks on the right. Next, click the Save button.
  8. RefWorks will open. Log in and your citations will go into your RefWorks account as Last Imported Folder, where you can add them to folders, create a bibliography, etc.

Tip: RefWorks uses pop-up windows. You may have to disable your pop-up blockers or manually allow pop-ups from RefWorks.

SCSU MnPALS and WorldCat (for books, videos, etc.)

A. Search in MnPALS and export to RefWorks (PC computers only)

From the Library homepage, use the search box under the Books and more tab.

  1. Type in your keywords and search for books, videos, government documents, etc.
  2. Select the items you want to export to RefWorks by using the check box left of the citation. NOTE: If your search results in only one item, you won't see the check box. To export this record to RefWorks, you must Search MnPALS from within RefWorks.
  3. Click Save/Mail from the top toolbar.
  4. Change Record Format from Citation to RefWorks Format. Leave the other fields blank and click Go.
    Select
  5. Click Save Selected on the Save File to PC screen. (This does not appear to work on a Macintosh; see below)
    Save selected
  6. When the file appears on the screen, from File select Save As. Under Type select Text File [*.txt]. Rename the file (something like: steinbeck.txt) and then click Save to save the file to the location of your choice (e.g. the desktop).
  7. Log in to your RefWorks account at http://www.refworks.com/refworks. Under the References menu in the top toolbar, select Import.
  • Under the Import Filter/Data Source pull-down menu, select St. Cloud State University
  • Under the Database pull-down menu, select St. Cloud State University (Opac Format) [ExLibris Aleph].
  • Under the Import Data from the Following Text File, click Browse and select the file you saved from your search; then choose Open.
  • At the bottom of the screen, click the Import button.
  • Your citations will now be imported from MnPALS into your RefWorks database and into your Last Imported Folder.

B. Search MnPALS from within RefWorks (PC and Macintosh computers)

NOTE: Use this method to import single titles from MnPALS

  1. Login to RefWorks
  2. Click on the Search pull down menu and select Online Catalog or Database
  3. Select St. Cloud State University MnPALS (should be the top item)
  4. Scroll down to Advanced Search for: and fill in at least one of the search boxes: Descriptors, Authors, Title, Pub Year. Then click the Search button. 
  5. Click the gray check box in front of the item(s) you want to import.
  6. Scroll to the top or bottom of screen and click the Import button.
  7. Your citations will now be imported from MnPALS into your RefWorks database and into your Last Imported Folder.

C. Search in WorldCat and export to RefWorks (PC and Macintosh computers)

  • Login to RefWorks
  • Open a new tab or a new window in your browser
  • From the Library homepage, click Find a Book. Next, click WorldCat. Type in your keywords and search for books. Mark the citation(s) you wish to export by clicking the box next to the citation.
  • Click the black Export button on top left of screen.
    Click Export in the tool bar.
  • Click on Export: Marked records from this search and Export to: RefWorks.
  • Click Export button to download records to your RefWorks account. RefWorks will open. Log in and your citations will go into your RefWorks account as Last Imported Folder, where you can add them to folders, create a bibliography, etc.

Other databases at SCSU
Other libraries have created guides to exporting citations from specifc databases. Here is a selection that should give you an idea of the steps to follow for databases not listed here. Some steps may be different. If you have questions, please Ask A Librarian.

Use RefWorks: Add a Reference Manually

(Web page, book, or article that is not located within a database)

  1. Log in to your RefWorks account from LR&TS page or at http://www.refworks.com/refworks.
  2. Under the References pull down menu, select Add New Reference.
    Toolbar screenshot
  3. On the New Reference form, under Ref Type pull-down menu, select appropriate format: Web page, book, journal, etc.
    Toolbar screenshot
  4. Under the Source Type pull-down menu, select appropriate format: print or electronic (Webpage or e-journal). Select Citation Style (APA, MLA, etc.)
  5. Complete form with information for all fields with green checkmark. The checkmark indicates the fields required by your selected citation style.
  6. When form is completed, scroll to top of screen and click Save Reference. To continue adding sources not located within a database,  click Save & Add New 
    Toolbar screenshot
    If you enter an organization publishing a Web page as the author, when you click Save you will get an error message saying author has not been entered correctly. Click OK to ignore the message.
  7. From top of screen, click View.
    Toolbar screenshot
    From this screen, you can select the appropriate folder for this reference.
    Toolbar screenshot
    Tip:  To avoid errors in Web page citations, especially the URL, select and copy as much information as possible from Web page and then paste into required fields. 

Use RefWorks: Create a Bibliography

  1. Log in to your RefWorks account at http://www.refworks.com/refworks.
  2. Click Bibliography in the top toolbar.
  3. Select the citation style using the pull-down menu labeled Output Style (e.g. APA – 5th edition, MLA 6th edition, Chicago, etc.)
    Output style
  4. Select Format a Bibliography from a list of References.
  5. Change the File Type to Create using the pull-down menu to Word for Windows or Word for Macintosh or other file type.
    File type to create
  6. Select All References or References from Folder (select folder from pull-down menu).
    References
  7. Click the Create Bibliography button. Wait for the bibliography to pop up. Be sure to double check the RefWorks formatting.
    Create bibliography

    Warning: RefWorks can make formatting errors. You must proofread for errors (e.g. italics instead of underlining, extra information, duplicate entries, missing page numbers, etc.). Check the style guide (in 1st floor Ready Ref) or a web page on citing.

    Tip: Save the bibliography to your filespace as an MSWord document. You may need to change font, size, margins, etc., to match your paper. You can also copy and paste the bibliography onto the end of your paper.

    Tip: RefWorks uses pop-up windows. You may have to disable your pop-up blockers or manually allow pop-ups from RefWorks.

Get Help

Do you have a question? Ask a Librarian

To schedule an instruction session or to sit down with a librarian to learn how to use RefWorks contact Michael Gorman (msgorman@stcloudstate.edu or 320-308-2028).

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