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Course Reserves - Information for Faculty

Print and Video Reserves

Print and Video Reserves are physical materials that are set aside by faculty for the exclusive use of their students.

What materials are accepted for Print and Video Reserves?

  • Articles: Photocopies of articles are provided by the instructor. We recommend that a minimum of 1 copy of an item per 20 students be placed on reserve.
  • Personal Copies: Instructors are welcome to place their own personal copies of books, videos, tapes, etc. on reserve. A call number label, barcode label, and due date sticker will be affixed to the materials. Circulation is not responsible for possible damage or loss of personal materials submitted for reserve. The materials will be returned to the instructor at the end of the semester.
  • Library owned material: Such as books, videos, DVDs, CDs, etc. It is the responsibility of the instructor to retrieve library books from the shelves. Non-print materials will be retrieved by Circulation staff.

How do I put items on reserve for a class?

  • Fill out a Reserve Request form for each course. The form can also be picked up at the Circulation Desk. Please be sure to indicate if you also want the material placed on electronic reserve.
  • Bring the completed form and materials to the Circulation desk. Please provide the complete title and call number for library-owned materials. Please indicate priority items and when they are needed.

How long will it take before the material is available to the students?

  • Material submitted during the semester break will be available the first day of class.  Once the semester starts, allow 3-5 business days for processing print and video reserve materials.
  • A copy of the reserve form will be returned to you indicating the assigned reserve numbers. Compliance with copyright law (Title 17, U.S. Code) is the responsibility of the instructor.

Please contact the Circulation Desk at 320-308-3083 or if you would like more information. 

Electronic Reserves

Electronic Reserves (E-Reserves) provides online access to selected course reserve materials. Electronic Reserves are not meant to replace course packets.

What materials are accepted for Electronic Reserves?

  • Print items: copies of articles, book chapters, syllabus, lecture notes that are then digitally scanned. Articles available in full text through library databases or available on the World Wide Web are not permitted on Electronic Reserves.
  • Files: text, image, Microsoft Word, PowerPoint, pdf
  • Clips from audio and video recordings: DVD, CD, VHS

How do I put items on Electronic Reserves for a class?

  • Fill out a E-Reserve Request form for each course. You can also pick up this form at the Circulation desk.
  • Bring the completed form and materials to the Circulation desk. Indicate if you are also want materials available on Print and Video Reserves. Two photocopies must be turned in order to be put on both electronic and traditional reserves.  On the Reserve Request form, indicate the titles by which students should look for items -- those names will be used to name the Electronic Reserves files. Please indicate priority items and when they are needed.

Required Conditions of Photocopied Materials

  • Copies of print items must be clean, sufficiently dark original copies.
  • Items longer than 20 pages may be divided into two or more separate documents.
  • Copies must be on one-sided, loose-leaf, 8 1/2 x 11 paper with at least 1/2 inch margins on all sides.
  • There should be no holes, pen/pencil markings, or highlighting on the copy.
  • All lines of text in the photocopy should be clear and complete.
  • Avoid photocopy shadows (in book spines, edge of pages).

Faculty will be contacted to provide a better photocopy if the quality of the original photocopy is insufficient.

How long will it take before the material is available to the students?

  • Materials submitted 2-4 weeks prior to the fall and spring semesters will be available the first day of class.
  • Items for Electronic Reserves are processed as they are received. The time of their processing and subsequent availability may vary. Generally, please allow 2-3 weeks for processing time. The beginning of the semester is the busiest time and may require longer processing time.

Copyright and Fair Use for Print and Electronic Reserves

The Learning Resources & Technology Services’ Policy for Reserves is derived from the following fair use guidelines of the United States Copyright Act of 1976.

Section 107 of the Copyright Act of 1976, Limitations of Exclusive Rights: Fair Use
Notwithstanding the provisions of sections 106 and 106A, the fair use of copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that sections, for purposed such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is fair use the factors to be considered shall include:

  • the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • the nature of the copyrighted work;
  • the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • the effect of the use upon the potential market for or the value of the work.

The following copyrighted materials that may be placed on Electronic Reserves without obtaining copyright permission for a single class and a single semester:

  • A chapter from a book.
  • An article from a periodical or newspaper.
  • A short story, essay or short poem, whether or not from a collective work.
  • A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
  • Government publications.

The following copyrighted materials may not be placed on Electronic Reserves:

  • A photocopy of an entire book that is in print.
  • Multiple articles from a single journal issue for a single class.
  • Course packs

Non-copyrighted material, such as course notes and exams, may be placed on Electronic and/or Print and Video Reserves.

It is the professor’s responsibility to obtain any required permission from a copyright holder for each item submitted. Permission is also required if items are to be reused in a subsequent academic term.

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