Library in the Miller Center

Hours today: 7:30 am - 5:00 pm

View Hours

University-wide Records Retention Schedule

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Agency Schedule Number: 012-111

Administrative files for President, Vice President, Director, Dean, or Department Chair

 

Item No.: 2

Description: Document executive actions, decisions and interactions with key officials of the institution. Information in the form of memoranda, policy statements, and reports concerns accreditation requirements, budget material, department activities, faculty and student relations, tenure and salary issues, physical plant development, grant awards, research programs, foundation endowments, fiscal accountability, personnel matters, academic requirements, student athletic issues, and other related topics.

Confidential Information: Possible

Office of Record: Unit that creates the records.

Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than periods specified for the Office of Record.

Retention Period: Retain 5 years or until active use ends, then transfer to Archives for selection and disposition.

Effective Date: June 2012

Revision Date: NA

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Back to University-wide Schedule

Untitled Document