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University-wide Records Retention Schedule

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Agency Schedule Number: 012-11

Job application material for candidates not hired

 

Item No.: 19

Description: Documents the selection process for academic, classified and student positions within the institution. Records may include but are not limited to: applications; curriculum vitae or resumes; academic transcripts; samples of writing or publications; approvals of recruitment proposals; candidate lists; position announcements; position advertisements; position descriptions.

Confidential Information: Yes

Office of Record: Unit hiring for the position.

Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the periods specified for the Office of Record.

Retention Period: Retain 5 years from the date of rejection or making of the record, then dispose by recycling.

Effective Date: June 2012

Revision Date: NA

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Back to University-wide Schedule

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