Library in the Miller Center

Hours today: 7:00 am - 10:00 pm

View Hours

University-wide Records Retention Schedule

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Agency Schedule Number: 012-111

Scholarship applications and receipt award forms

 

Item No.: 15

Description: Documents the process of selecting institutional faculty, staff, students and alumni to receive awards, fellowships, and scholarships based on merit or achievement. The series may include but is not limited to: applications; nomination letters; eligibility terms and selection criteria; recommendations; transcripts; letters of award notification or denial; letters accepting or declining awards; summary lists of winners; biographies; demonstration of need documentation; press releases; award history and information on funding sources; and related documentation and correspondence.

Confidential Information: Yes

Office of Record: Unit responsible for awarding the scholarship.

Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the periods specified for the Office of Record.

Retention Period: Retain for 2 years, then transfer eligibility terms and selection criteria, award history and information on funding sources, award notifications, summary lists of winners, biographies of winners, and press releases to Archives for selection and disposition.

Effective Date: June 2012

Revision Date: NA

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Back to University-wide Schedule

Untitled Document