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Records Retention: University-Wide Schedule

Records retention schedules for offices/units university-wide.

Records Type

• Accreditation reports and review records, and self-studies, including separate department and program reviews

• Administrative files for President, Vice President, Director, Dean, or Department Chair

• Catalogs and Bulletins

• Collective Bargaining Agreements

• Commencement programs

• Committee records (all levels)

• Completed and graded assignments and tests of students

• Course summary evaluations - anonymous

• Department approved arranged class and independent study forms

• Department majors and minor lists

• Departmental changes for the university course catalog/bulletin

• Departmental class scheduling material

• Departmental course enrollment data

• Departmental curriculum changes or new class proposal

• Departmental scholarship applications and receipt award forms

• Faculty/Department Meeting Minutes

• Faculty and staff employment files

• Goals and objectives for unit

• Job application material for candidates not hired

• Policies and procedures for the University, College, Department or other Unit

• Publications from the University, College, Department or other Units

• Reference files

• Release of liability forms

• Special observances files

• Student government and organization records

• Student handbooks

• Syllabi

• Tests – blank

• Theses and dissertation records

• Original Copy of Schedule as Approved by the State of Minnesota

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