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University-wide Records Retention Schedule

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Agency Schedule Number: 012-111

Accreditation reports and review records, and self-studies, including separate department and program reviews

 

Item No.: 1

Description:

Documents the accreditation process relating to an agency's program or programs as required by federal or state statute, or other body. These reports are received from study committees of accreditation associations for colleges, universities, and academic departments. Reports reflect suggestions and recommendations concerning an institution’s organizational structure and administration, educational programs, financial resources, faculty qualifications, library resources, student body characteristics, physical plant features and vital areas for institutions of higher learning. Also included are remarks prepared by institution officials to respond to the committee’s observations and suggestions.

Confidential Information: No

Office of Record: Unit that responsible for the accreditation or review of the unit.

Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the periods specified for the Office of Record.

Retention Period: When published, transfer a copy of final accreditation report to Archives for selection and disposition. If not published, retain until report/information is superseded, then transfer to Archives for selection and disposition.

Effective Date: June 2012

Revision Date: NA

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

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