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University-wide Records Retention Schedule

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Agency Schedule Number: 012-111

Release of liability forms

 

Item No.: 23

Description:

Records document the release of the institution or administrative unit from liability related to various activities involving students, faculty, staff, and general public. Activities may include events such as sponsored field trips and physical education classes. Records include but are not limited to hold harmless, waiver, and release forms, related documentation, and correspondence. Information includes a statement from the participant that he/she assumes personal responsibility and holds the institution or administrative unit blameless for any accident or injury that may occur while participating, information about college insurance, description of the activity, and signatures of the participant.

Confidential Information: Possible

Office of Record: Unit planning and holding the event.

Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the periods specified for the Office of Record. 

Retention Period: Retain 6 years after event is completed, then dispose by shredding.

Effective Date: June 2012

Revision Date: NA

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

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